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Time & Attendance Applications

A proactive time clock solution for small to mid-size businesses that alerts you to problems in advance with the purpose of saving you time and money! Time Rack® is an ideal, cost-effective and cloud-based time & attendance solution for businesses that handle hundreds of employees per location. Time Rack® automatic alerts and features lower theft, decrease your risk of fines and lawsuits for non-compliance, and are specifically designed to help you reduce overtime by 20% or more so you can manage your business better!

Cloud-Based Time & Attendance Solution

The Time Rack® time & attendance solution has been developed with features that streamline time & attendance collection including management and processing. The software is extremely flexible and is geared for the unique requirements of different industries all in an effort to satisfy your time clock solutions needs. At Time Rack®, we believe in simplifying the time tracking process for businesses.

Review our features to see what our software can do for you!

Admin Management

  • Restrict admin access by departments or locations.
  • Allow them to approve timecards for employees reporting to them.
  • Allow access to edit timecards.
  • Enable/Disable punch viewing or editing.
  • Enable admin user to view/add/edit/remove employee files and employee schedules

Advanced Time Off Management

  • Employees can apply and check time off status (pending, approved, partial approved, denied or expired) online.
  • Admin Users can approve/deny time off and leave comments for employees through our web based portal.
  • Leave calendars are maintained and visible to managers.
  • Approved leaves are auto populated in timecards and are deducted accordingly from paid time off balances.

Clock Management

  • We can facilitate manual and auto polling (data download from time clocks) multiple times in a day.
  • Each facility can select individual time clocks for data downloads.
  • Punch rejections and polling summaries can be checked on a daily basis.
  • Audit trails are maintained to keep an accurate polling history.
  • Clock synchronization happens whenever employee data is changed (like adding an employee, terminating, rehiring, updating information, etc.). In order to maintain the integrity of the data, clock synchronization is a two way street from our software to the clock and vice versa.

Cloud Based

  • You don’t need to manage any hardware or software components. All of your data is hosted off site readily accessible when you need it.
  • For this technology you just need a browser and login credentials; you customize the application and start using it immediately.
  • All you need is an internet connection!!

Company Settings

  • Allow employees to record punches using a physical clock, web clock or mobile app.
  • Set multiple Pay Schedules: Weekly, Bi-weekly, Semi-monthly, Monthly or Custom.
  • Create custom Pay Categories.
  • Apply different time zones to individual timeclock or locations.
  • Apply standard and custom punch rounding rules (see Employee Rounding).
  • Allow In/Out punches on clock or Swipe-n-Go (where employees simply place their finger).
  • Apply Paid Lunches and Paid Breaks.
  • Activate Supervisor Timecard Approval - individual or mass approval.
  • Add unlimited Shifts, Departments, Cost Centers, Group Pay Policies, Locations, Holidays, Leave Codes, Clocks, etc.
  • Apply Shift Differential codes based on segments.
  • Apply Multiple Rate by Shift (different shift differential codes).
  • Apply Shift Differential per employee, group, location, job, and shift.
  • Ability to report overnight hours: +/- BDO
  • Ability to select predefined templates for payroll.
  • Status Board: Reflects which employees are actually at work.
  • Employee Web Services: Internal messaging between supervisor and employees.

Data Editing

  • Edit employee in/out times and total hours at the end of the day.
  • Add and apply hours or dollar amounts to a group of employees.
  • Create custom pay categories.
  • Create supervisor accounts for data/timecard editing.
  • View Missing Punches.
  • Mass Editing: Punches, update departments, locations, job codes, holidays, etc., is allowed.
  • Audit logs record all changes/additions to employee data and timecards.

Employee Management

  • Track employee pay rates, probation, department, shift and the pay categories they fall under.
  • Apply PTO accrual policy and track utilization and balance.
  • Audit employee edits and store audit history.
  • Ability to re-hire terminated employees.
  • Ability to add custom fields to the employee data form.
  • Ability to request time off from a supervisor and review benefits and HR documents online.
  • Mass terminations and bulk rehire functionality.
  • Salaried employees can be tracked if necessary.

Employee Punch Rounding

  • Assign standard daily rounding rule shift.
  • Create multiple custom minute-rounding rules.
  • Round punch times by a rounding increment of 60 (ex: nearest 15 minutes)
  • Customize the 'before' and 'after' rounding behaviors on a single punch.

Employee Web Services

  • Web Login: Allows employee to clock in using the web clock. Web clock can be secured by IP address so employees can only clock in at specific locations.
  • Self Service Module: Allows employees to view and print their timecard online.
  • Time Off Requests: Allows employees to request leave and check the status online.
  • Web Timesheet: Allows employees to manually view and/or edit their worked hours.
  • Documents: Official documentation is made available to employees online.

Extremely Secure

  • We provide a complete disaster recovery so your data is extremely secure with us.
  • Data is backed up on daily basis at a remote location.
  • Your information is hosted at our data center, so no one can alter your software and/or data.
  • We maintain an automatic ‘Audit Trail’ for each record. Our system will document any changes made to your data so you will know exactly who made them.

Holiday Pay Settings

  • Ability to create custom Holiday dates.
  • Apply a standard or custom pay rate multiple for hours worked on Holiday (Ex: 1.5x or 2x).
  • Apply auto generation of x amount of hours for Holiday or Holiday worked.
  • Set custom holiday exceptions like half days, etc.
  • Ability to set whether Holidays take priority over weekend, sixth, seventh day OT etc.
  • Alerts can be generated if someone has worked on a holiday.

Intelligent Reporting

  • We support a multitude of Management Reports, HR Reports, Time & Attendance Reports, Payroll Reports, etc.
  • Reports are printable and exportable in various formats such as Excel, PDF and Word.
  • Reports can be created and filtered by job code, department, location, shifts, or other data.
  • Reports are smartly designed based on real time data which is based on policies and rules set.

Low Risk

  • Our solution is bio-metric which prevents buddy punching.
  • Our startup costs are a fraction of the cost of purchasing a typical Time & Attendance system.
  • The application is hosted centrally, so new releases and system upgrades can be put in place without customer involvement.

Lunch Policy Settings

  • Allows employee to clock in/out for lunch.
  • Automatic daily lunch deduction option.
  • Ability to define lunch window per employee shift or schedule.
  • Reject lunch punches if auto lunch deduction is already setup.
  • Alerts can be generated if an employee has not taken lunch, exceeded it or has taken less time for lunch.
  • Lunch lock-out feature allows you to set a timer to avoid punches that are not within the lunch time limits
  • Lunches can be set as paid or unpaid lunch.

Manage Salaried Employees

  • Track salaried employees with Auto Punch/Required Punch/No Punch options.
  • Hours are editable and applicable on per day basis.
  • Punches auto populate in employee timecard.

Multiple Locations and Labor Distribution

  • Collect categorical data (ex: by dept., shift, job code) at clock in/out
  • Assign up to four standard pay rates to employees via collected categorical data (ex: by dept., shift, and job code)
  • Attach pay rates to shift differential by department and day worked.
  • Allow employees to move between categories (ex: departments, locations) throughout the work day and track location of punch via the time clock.

No IT Investment

  • Since its cloud-based, there is no need to purchase any hardware, servers, routers, switches or software.
  • No IT professional is required to spend any time maintaining the software, server or system.

Overtime Settings

  • Apply standard FLSA OT calculations.
  • Attach multiple OT rules based on your company’s needs..
  • Provide flexible daily and weekly OT and double time rules.
  • Apply standard, sixth, seventh and weekend work OT rules per your state guidelines.
  • Edit OT rules per employee.
  • Include custom work pay category hours in OT calculations.

Payroll File Management

  • Audit trails are maintained for payroll file history.
  • Payroll File can be extracted for a particular group or for all the employees at one go.
  • Proper payroll file summary is maintained as in terms of who extracted it and when and for how many employees it got extracted.
  • Option for billing preferences is also given to the client which is very useful in billing purposes.
  • Ability to undo payroll file so if there are any changes overlooked in the timecard it can be corrected prior to submitting payroll.

Payroll Solution Integration

  • We have a large number of payroll templates that we support.
  • Payroll templates are highly customizable.
  • We currently integrate with Thomson Reuters.

Proactive Alerts

  • Ability to activate separate sets of alerts for each supervisor/user.
  • Apply comprehensive tardiness alerts and lunch/break related alerts.
  • Create Exception Flags for missing punches.
  • Ability to clear/approve alerts and run ‘Alert History’ reports even after alerts are cleared.
  • Track employee enrollment discrepancies between the time clock and software.

Quick Setup

  • Startup is 50% faster than other solutions.
  • Our solution can be up and running in no time and since it’s cloud-based, it costs less.
  • Plug n Play. As soon as we set up your system, you simply turn the clock on.
  • It’s easy to enter the customized information per your company policies, guidelines and the way you run your business.
  • With intelligent reporting, the information is fully printable and exportable to various formats such as Excel, PDF, and Word.
  • Training is provided along with continued customer support. Our customer support team is dedicated to providing exceptional service to all clients. Training is virtual web-based. Local clients can also make arrangements to receive face-to-face training at our Corona, CA corporate office.

Scheduling Functions

  • Assign employees to fixed and/or flexible shifts.
  • Apply comprehensive Scheduling allowing a different work schedule for each employee for each day in different departments.
  • Copy and paste schedule between employees or departments.
  • Apply multiple schedules for each day.
  • Review Department Weekly coverage.
  • Review Department Daily coverage.
  • Run comprehensive Actual Vs Schedule reports.
  • Maintain monthly department wide budget of hours.
  • Print Department Weekly Schedule for posting.

User Management

  • Restrict user access by department or location or job roles
  • Add user/admin to the clocks and allow them to approve timecards
  • Allow limited access to edit approved timecards
  • Enable/Disable punch viewing or editing
  • Enable user to view/add/edit/remove employee files and employee schedules

Contact us to learn more about our time and attendance solutions