Time & Attendance Solutions: HR Module

The HR module of Time Rack® time and attendance software is designed to ease the workload of HR personnel. Time Rack streamlines the process of entering information into each employee’s data, which minimizes double entry and errors for accurate record keeping. Our program is all-inclusive with key HR management features all within one add-on module.

HR Module Features

This data enhancement can aid in employee decision making as the information is accessible to HR personnel and all employee related departments from any location.

Proactive Alerts

Ability to activate separate sets of alerts for each supervisor/user.
Apply comprehensive tardiness alerts and lunch/break related alerts.
Create Exception Flags for missing punches.
Ability to clear/approve alerts and run ‘Alert History’ reports even after alerts are cleared.
Track employee enrollment discrepancies between the time clock and software.

Low Risk

Our solution is bio-metric, which prevents buddy punching.

Extremely Secure

We provide a complete disaster recovery so your data is extremely secure with us.
Data is backed up on daily basis at a remote location.
Your information is hosted at our data center, so no one can alter your software and/or data.
We maintain an automatic ‘Audit Trail’ for each record. Our system will document any changes made to your data so you will know exactly who made them.

Cloud-Based

You don’t need to manage any hardware or software components. All of your data is hosted off site readily accessible when you need it.
You only pay for what you need. Upgrading the software or scaling it up and down is very easy.
For this technology you just need a browser and login credentials; you customize the application and start using it immediately.
All you need is an internet connection!!

Dashboard

Dashboard is an amazing area which allows a user to check all of the employees’ data at a glance.
Robust search options allow users to search and select an employee or employees for updating purposes.
Task list for a user act as useful sticky notes or reminders and enable the maintenance of important tasks date wise. Task lists can be printed or even emailed.
Employee data selected from the Dashboard can be exported to Excel or PDF formats.

Company Settings

Allow employees to record punches using a physical clock, web clock or mobile app.
Set multiple Pay Schedules: Weekly, Bi-weekly, Semi-monthly, Monthly or Custom.
Create custom Pay Categories.
Apply different time zones to individual timeclock or locations.
Apply standard and custom punch rounding rules (see Employee Rounding).
Allow In/Out punches on clock or Swipe-n-Go (where employees simply place their finger).
Apply Paid Lunches and Paid Breaks.
Activate Supervisor Timecard Approval - individual or mass approval.
Add unlimited Shifts, Departments, Cost Centers, Group Pay Policies, Locations, Holidays, Leave Codes, Clocks, etc.
Apply Shift Differential codes based on segments.
Apply Multiple Rate by Shift (different shift differential codes).
Apply Shift Differential per employee, group, location, job, and shift.
Ability to report overnight hours: +/- BDO
Ability to select predefined templates for payroll.
Status Board: Reflects which employees are actually at work.
Employee Web Services: Internal messaging between supervisor and employees.

User Management

Restrict user access by department or location or job roles.
Allow admin users and supervisors to approve timecards
Allow limited access to edit timecards.
Enable/Disable punch viewing or editing.
Enable admin user to view/add/edit/remove employee files and employee schedules.

Employee Management

Track employee pay rates, probation, department, shift and the pay categories they fall under.
Apply PTO accrual policy and track utilization and balance.
Audit employee edits and store audit history.
Ability to re-hire terminated employees.
Ability to add custom fields to the employee data form.
Ability to request time off from a supervisor and review benefits and HR documents online.
Mass terminations and bulk rehire functionality.
Salaried employees can be tracked if necessary.

Advanced Time Off Management

Employees can apply and check time off status (pending, approved, partial approved, denied or expired) online.
Managers can approve/ deny time off and leave comments for employees through our web based portal.
Leave calendars are maintained and visible to managers.
Approved leaves are auto populated in timecards and are deducted accordingly from paid time off.

Payroll Solution Integration

We have a large number of payroll templates that we support.
Payroll templates are highly customizable.

Employee Web Services

Web Login Module: Allow employee to clock in using the web clock through which one can punch from anywhere in different departments and different pay categories.
Web clock can be secured by IP address, so that employees will only clock in at specific locations.
Self Service Module: Allow employee to view and print personal timecard online.
Time Off Request Module: Allow employees to request leave and check the status online.
Web timesheet: Allow the employee to manually edit their worked hours.
Documents: Official documentation is made available to employees online.
Web clock can be secured by IP address, so that employees will only clock in at specific locations.

Cross Browser Compatibility

Works on every browser including IE, Chrome, Mozilla, Safari, etc.
The look and functionality of the software remains same on all platforms.

Email Function

Internal mailing facility is available so users can communicate with employees and make various announcements.

Update Employee Details

Add or update any employee details and the changes are directly reflected in Time Rack®.
Time Rack® allows the entry of employee information in chunks or after dividing the information into various parts.

Personal and Professional Information

The software allows the addition of compensation, benefit and performance appraisals for each employee.
Add the various benefits and insurance policies of the company if any.
HR module facilitates the entry of equipment such as laptops, tools, or mobile phones assigned to various employees.
The module also offers the ability to check and review individual time sheets, leaves and remaining PTO balances.
Skills of an employee can be stored in categories such as basic education, training, work experience and other information relating to the technical background of an employee. The software facilitates the entry of garnishment codes.

File Manager

Maximum space is assigned to every employee in order to upload their official documents depending upon the plan purchased. Any number of documents can be uploaded and they can be visible to an employee who is permitted to check.
Files are stored like any simple file manager and the system is extremely simple to work with.

Powerful Reporting

The software offers a fantastic powerful reporting system. The software generates easy to read reports that allow a user to check how many additions or terminations were made on particular dates.
Emergency contact information, last salary change, department wide telephone directories for all the employees are well maintained.
Reports are short and straight to the point, thus saving you time and effort when assessing data.

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